Constitution and Rules

1. Name

1.1 The name of the Group shall be Leicester Cycling Campaign Group (hereinafter referred to as the Group).

2. Objects

2.1 The objects of the Group shall be to improve conditions for cyclists and to encourage cycling for all purposes.

3. Area

3.1 The nominal area covered by The Group shall be the City of Leicester. However the Group may undertake work outside this area at the discretion of the Committee.

4. Membership

4.1 Individual membership shall be available to any person upon payment of the appropriate fee and shall entitle the member to all the benefits provided by the Group.

4.2 Family membership shall be available to one or two adults and their children under 18 years of age (if any), living at the same address, upon payment of the appropriate fee. Such membership will entitle each member of the family to all the benefits provided by the Group, except that only one copy of any printed material will be provided.

4.3 Affiliated membership shall be available to any body or institution which wishes to associate itself with the objects of the Group, upon payment of the appropriate fee and subject to approval by the Committee. Benefits to affiliated members will be as may from time to time be decided. Personal benefits and voting rights will not apply to affiliated members.

4.4 Individual, family and affiliated memberships shall be renewable 12 months from the end of the month first joining, and every 12 months thereafter.

4.5 Honorary membership may be bestowed by the Committee upon any individual whom it is considered may be influential in furthering the aims of the Group. Honorary membership, which shall be renewable annually, shall entitle each such member to the same benefits of membership as affiliated membership. Personal benefits and voting rights will not apply to Honorary members.

4.6 Membership fees shall be decided by the Annual General Meeting.

4.7 The Committee shall have the right to refuse, suspend or cancel any membership. The reason shall be given and there shall be a right of appeal to the following General Meeting, provided that the appropriate notice is given.

5. Officers and Committee

5.1 The Honorary Officers of The Group shall be a Secretary and a Treasurer.

5.2 The Group shall be managed by a Committee comprising the Officers and up to six other members.

5.3 The Officers and Committee shall be elected at the Annual General Meeting. Nominations shall be either in writing in advance and countersigned by the nominee to indicate his/her approval, or of a person present at the meeting. All positions shall run from the end of that meeting to the end of the Annual General Meeting following. The Committee shall have the power to fill vacancies during the course of the year.

5.4 A Chair shall be elected by the Committee from amongst its number. The Chair shall have no vote except a casting vote in the event of a tie, when this should normally be cast in favour of the status quo. [NB: An alternative is to elect the Chair at the AGM as a third officer]

5.5 Committee meetings may take in person or by electronic communication. No member of the Committee shall be unfairly disadvantaged by the means of communication chosen.

5.6 The quorum for a committee meeting shall be one half of the Committee members, but in the event of a quorum not being obtained, the meeting may proceed and decisions taken ratified (or disallowed) by at least one half of the members of the Committee voting in a subsequent poll which may be carried out by e-mail.

5.7 The Committee may invite such other persons to attend its meetings as it considers appropriate but such persons shall have no voting rights.

6. Finance

6.1 The financial year for the Group shall be 1st October to 30th September.

6.2 All funds collected by or raised in the name of the Group shall be accounted for as required by the Committee and banked and/or invested in the name of the Group.

6.3 Authority to operate bank and investment accounts shall be vested in three committee members nominated by the Committee but the signature of any 2 of these persons shall be sufficient on cheques, etc.

6.4 The right to appoint an Auditor shall rest with the Annual General Meeting. If no such appointment is made, or if the audit is unable to be carried out by the appointed Auditor, the Committee shall have the power to appoint an Auditor. The Auditor may not be a member of the current Committee nor have been a member of the Committee in the financial year to be audited.

6.5 For the purposes of the audit, the Auditor shall inspect the books of the Group and may seek any further information relating to them as he/she thinks necessary.

6.6 Upon dissolution of the Group, any funds remaining shall be donated to Cyclenation. If that organisation no longer exists, the money shall be donated to the CTC.

7. General Meetings

7.1 An Annual General Meeting shall be held each year in February or March to receive the annual report and accounts, appoint an Auditor, elect Officers and Committee and to deal with any other competent business.

7.2 Resolutions to be moved at an Annual General Meeting shall reach the Secretary no less than one month in advance of the meeting. Other matters may be discussed if time permits, but voting on these matters cannot be binding.

7.3 An Extraordinary General Meeting shall be held upon a decision of the Committee or by a request to the Secretary signed by at least 10 members of the Group (excluding affiliated and honorary members). Any resolution to be moved shall accompany the request and no other resolutions shall be permitted at the meeting.

7.4 Members (other than affiliated and honorary members) shall be given at least 14 days’ notice in writing of General Meetings and the resolutions to be moved thereat.

7.5 All members of the Group shall be entitled to attend General Meetings upon production of proof of membership.

7.6 The quorum for a General Meeting shall be 10.

7.7 The Chair of the Committee, or such other person as those present may agree, shall chair the meeting. The Chairman shall have no vote except a casting vote in the event of a tie, when this should normally be cast in favour of the status quo.

7.8 Voting at General Meetings shall be restricted to individual and family members. Every such member shall have one vote.

7.9 Ordinary resolutions approved by a majority of those present and voting at General Meetings shall be binding except if they would result in the insolvency of the Group and as provided for under rule 9.2. Resolutions to alter the Constitution & Rules shall require a two-thirds majority of those present and voting.

8. Relationships with other organisations

8.1 The Group may also affiliate to other organisations at the Committee’s discretion. Such additional affiliations shall be reviewed annually.

9. Poll of Membership

9.1 Any matter, including decisions of the Committee or General Meetings, may be put to a ballot of individual and family members, by decision of the Committee or by a request to the Secretary signed by at least 10 individual or family members.

9.2 Upon receipt of a valid request for a poll, any decision to which the request refers shall be suspended.

9.3 Polls shall be carried out by postal ballot. An electronic poll may also be provided as an option.

9.4 Two weeks following despatch shall be allowed for replies to a poll.

9.5 The majority decision of such a poll shall be binding, except if this would result in the insolvency of the Group. Alterations to the Constitution & Rules shall require a two-thirds majority.

10. Alteration of Constitution & Rules

10.1 The Constitution and Rules may be amended by a resolution at a General Meeting or by a poll.

11. Other Matters

11.1 Any matters not covered by the Constitution and Rules may be decided by the Committee.

(As most recently amended and agreed by members attending the AGM, 28 February 2015)

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